Privacy Policy

Last updated: June 2026

Balance the Board ("we", "us", "our") is committed to protecting and respecting your privacy. This policy explains how we collect, use and store your personal data when you visit our website or interact with us.

Who we are

Balance the Board is a not-for-profit organisation focused on inclusive leadership and board diversity. Our registered company number is 14145559. You can contact us at info@balancetheboard.co.uk.

What data we collect

We may collect the following personal information: Name, job title and company name Email address and telephone number Dietary requirements and accessibility needs (where provided in connection with our events) Any information you provide when contacting us directly

How we collect it

We collect data when you register for our conference or events, sign up to receive communications from us, or contact us via the website or email.

How we use your data

We use your personal data to process event registrations and manage attendance, send you information about our events and programmes, respond to your enquiries, and where you have given consent, send you updates and news from Balance the Board. We will never sell your personal data to third parties.

Our legal basis for processing

We process your data on the basis of your consent, or where processing is necessary to fulfil a contract with you (for example, to manage your conference booking).

How long we keep your data

We retain your data for as long as is necessary for the purposes set out in this policy, and in line with any applicable legal requirements. Event registration data is typically retained for up to two years.

Your rights

Under UK GDPR you have the right to access the personal data we hold about you, request correction of inaccurate data, request deletion of your data, withdraw consent at any time, and lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk. To exercise any of these rights, please contact us at info@balancetheboard.co.uk.

How to raise a data protection complaint

If you have a concern about how we have handled your personal data, you have the right to raise a complaint directly with us before contacting the ICO. Please email us at info@balancetheboard.co.uk with the subject line "Data Protection Complaint" and we will acknowledge your complaint within 30 days and work to resolve it promptly. If you remain unsatisfied after raising it with us, you can contact the Information Commissioner's Office at ico.org.uk.

Third-party services

Our website is hosted by Squarespace. Please refer to Squarespace's privacy policy at squarespace.com/privacy for information on how they process data. We use Microsoft 365 for email communications.

Changes to this policy

We may update this policy from time to time. Any changes will be posted on this page with an updated date.